File Clerks

File correspondence, cards, invoices, receipts, and other records in alphabetical or numerical order or according to the filing system used. Locate and remove material from file when requested.

Median Annual Wage: $27,580

Education: High school diploma or equivalent (40%); Master's degree (25%); Post-secondary certificate (11%)

Projected Growth: Decline (-3% or lower)

Related Job Titles: Documentation Specialist; Medical Records Clerk; File Clerk; Clerk; Records Clerk; Police Records Clerk; Claims Clerk; Human Resources Assistant (HR Assistant); Manufacturing Clerk; Office Assistant

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Source: O*NET OnLine information for File Clerks.

More Office and Administrative Support Careers

  • Input data, such as file numbers, new or updated information, or document information codes into computer systems to support document and information retrieval.
  • Perform general office activities, such as typing, answering telephones, operating office machines, processing mail, or securing confidential materials.
  • Sort or classify information according to guidelines, such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
  • Answer questions about records or files.
  • Keep records of materials filed or removed, using logbooks or computers and generate computerized reports.
  • Find, retrieve, and make copies of information from files in response to requests and deliver information to authorized users.
  • Gather materials to be filed from departments or employees.
  • Add new material to file records or create new records as necessary.
  • Track materials removed from files to ensure that borrowed files are returned.
  • Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
  • Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage, according to file maintenance guidelines or legal requirements.
  • Perform periodic inspections of materials or files to ensure correct placement, legibility, or proper condition.
  • Modify or improve filing systems or implement new filing systems.
  • Design forms related to filing systems.

Source: O*NET OnLine information for File Clerks.

  • Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Service Orientation - Actively looking for ways to help people.
  • Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
  • Speaking - Talking to others to convey information effectively.
  • Writing - Communicating effectively in writing as appropriate for the needs of the audience.
  • Time Management - Managing one's own time and the time of others.
  • Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Social Perceptiveness - Being aware of others' reactions and understanding why they react as they do.
  • Active Learning - Understanding the implications of new information for both current and future problem-solving and decision-making.

Source: O*NET OnLine information for File Clerks.

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